| CLIENT: | AutoZone for CoolSys Light Commercial Solutions, LLC |
| LOCATION: | Olympia, Washington |
| PROJECT TYPE: | Stand Alone TI |
Permit Place recently completed permit expediting services for AutoZone, working on behalf of CoolSys Light Commercial Solutions, LLC, for a stand alone tenant improvement (TI) project in Olympia, Washington.
The scope of work involved removing and replacing two customer-supplied package HVAC units, requiring coordination with the City of Olympia Community Planning & Development Department for plan check approval.
Delivered as part of the broader CoolSys program, this project demanded a consistent, program-level approach to scheduling, documentation, and agency coordination. From initial intake of plans through approval, Permit Place managed all communication and submittals to keep the 96-day timeline on track.
Challenges
The primary challenge on this AutoZone TI was coordinating timely inputs across multiple project stakeholders. With several parties involved under the CoolSys program, securing timely responses, signatures, and clarifications posed a risk to submittal timing and review cycles. Any delay in obtaining required information could have extended the plan check review and jeopardized targeted construction start dates.
Solutions and Strategies
To overcome these communication gaps, Permit Place relied on a robust Due Diligence process at project kickoff to identify exactly what the City of Olympia Community Planning & Development Department would require for the HVAC replacement scope. Proactive measures included:
- Structured follow-ups
- Clear documentation checklists
- Strategic application planning that minimized back-and-forth with both the client and jurisdiction
Our permit expediting services centralized communication, ensuring that submittals were complete and code-aligned on the first attempt.
Project Wins
Despite the communication challenges, the project received first-round plan check approval from the City of Olympia. This avoided costly resubmittals and kept the 96-day timeline intact. As part of the ongoing CoolSys program, this successful outcome reinforced Permit Place’s ability to manage repeat, multi-location TI projects efficiently, ensuring AutoZone received timely permits and could proceed with HVAC upgrades without schedule disruption.