Here’s a list of the most common building permit statuses, their definitions, and the associated responsibilities. Understanding these stages can help you or your permit expediting services team manage the process more efficiently and avoid unnecessary delays:
1. Application Submitted
Definition: The initial step where the applicant submits the building permit application, including plans and required documentation.
Owner: Applicant
Responsibilities:
- Complete and submit all required forms.
- Provide accurate and detailed plans and documentation.
- Pay any initial fees.
2. Under Review
Definition: The application is being evaluated by the permitting authority for compliance with zoning, building codes, and other regulations.
Owner: Permitting Authority (e.g., city or county building department)
Responsibilities:
- Review application documents for accuracy and compliance.
- Identify missing information or discrepancies.
- Coordinate reviews from relevant departments (e.g., zoning, fire safety, structural engineering).
3. Plan Check/Corrections Required
Definition: The review process identified issues that must be addressed before approval.
Owner: Applicant (response) and Permitting Authority (review)
Responsibilities:
- Applicant: Address requested corrections, resubmit revised plans, and provide additional information if needed.
- Permitting Authority: Reassess revised plans and verify corrections meet requirements.
4. Approved
Definition: The application and plans meet all requirements, and the permit is ready for issuance.
Owner: Permitting Authority
Responsibilities:
- Notify applicant of approval.
- Prepare and issue the building permit.
5. Permit Issued
Definition: The building permit is officially granted, allowing construction to begin.
Owner: Applicant (execution) and Permitting Authority (oversight)
Responsibilities:
- Applicant: Start construction according to approved plans, comply with all regulations, and schedule inspections as required.
- Permitting Authority: Provide oversight and inspections during construction.
6. Inspections Scheduled/Underway
Definition: On-site inspections are conducted to ensure compliance during various phases of construction.
Owner: Permitting Authority (inspections) and Applicant (scheduling)
Responsibilities:
- Applicant: Schedule inspections for each required stage (e.g., foundation, framing, plumbing).
- Permitting Authority: Perform inspections, provide feedback, and approve progress.
7. Revisions Required
Definition: Inspections or reviews revealed noncompliance requiring adjustments or corrections.
Owner: Applicant (response) and Permitting Authority (review)
Responsibilities:
- Applicant: Make the necessary corrections or adjustments and request re-inspection.
- Permitting Authority: Review and approve corrections during re-inspection.
8. Final Inspection
Definition: The last inspection to confirm the project complies with all requirements and is complete.
Owner: Permitting Authority
Responsibilities:
- Conduct the final inspection.
- Provide a certificate of occupancy or final approval if the project passes.
9. Completed/Closed
Definition: All inspections are passed, and the project is complete.
Owner: Permitting Authority
Responsibilities:
- Issue a certificate of occupancy (if applicable).
- Close the permit in the system.
10. Expired
Definition: The permit was not acted upon within the allowed timeframe, or the project was not completed before the permit’s expiration date.
Owner: Applicant (prevention) and Permitting Authority (notification)
Responsibilities:
- Applicant: Monitor permit deadlines and request extensions if needed.
- Permitting Authority: Notify the applicant of pending expiration and close the permit if no action is taken.
11. Cancelled
Definition: The permit is voided, either at the request of the applicant or by the permitting authority.
Owner: Applicant (request) or Permitting Authority (decision)
Responsibilities:
- Applicant: Submit a formal request for cancellation if necessary.
- Permitting Authority: Confirm and process the cancellation.
12. Denied
Definition: The permit application does not meet the necessary requirements and is rejected.
Owner: Permitting Authority
Responsibilities:
- Provide a clear explanation for the denial.
- Suggest steps or conditions for re-application if applicable.